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The Travel department is responsible for processing travel payments for Georgia Tech.

Per Diem Allowance for Meals for Non-Overnight Travel

The Board of Regents of the University System of Georgia has announced that effective July 1, 2018, per diem allowance for meals for non-overnight travel will no longer be allowed.  The Georgia Tech Travel Policy will be revised to reflect this change.

The option to select the checkbox for ”One-Day Trip and Employee is working 4+ hours than regular work day” when creating an Expense Report, will not be available in the T&E System as of July 1, 2018.  Beginning July 1 , 2018, any applicable non-overnight meal expenses for trips taken before July 1, 2018 will need to be submitted on a paper Travel Expense Statement.

Mileage Reimbursement Rate Increase Effective January 1, 2018

The mileage reimbursement rate for the use of private vehicles on official Institute business, has been increased to $0.545 cents per mile, and is applicable to travel that occurred on or after January 1, 2018. Travel completed before that date will be calculated at the previous rate of $0.535 cents per mile.

Financial Fundamentals Training required for T&E Department Admins and Financial Approvers

T&E Department Administrators and Financial Approvers who were assigned these roles after May 1, 2017 must complete the following tutorial courses at the FMKD Training website

Click on Course Catalog and then FMKD Financial Fundamentals Training program:

• Financial Administration    • Basic Accounting      • Procure to Pay

• Travel & Expense      • Fiscal Year End

Invoices and Expense Report Receipts in ImageNow/WebNow

Invoices and Expense Report receipts are being received and processed into the ImageNow application.  However, we are still unable to send an auto-reply from the email accounts. Please do not re-submit because you didn't receive a confirmation email.

Rental of Private Residence Not Allowed for Travel

The Institute has been notified by the State Accounting Office that the rental of a private residence is unallowable, and should not be considered as a lodging option by travelers. This would include properties available through online private rental services (Air B&B, VRBO, HomeAway, etc)...

Streamlined airfare direct billing process for Georgia Tech travelers

Procurement & Business Services is pleased to roll out a streamlined airfare direct billing process for Georgia Tech travelers...