Financial & Business Services

// Your Strategic Business Partner //

Financial & Business Services manages and provides service support for the “Procure-to-Pay” process and related systems. These activities support the procurement and payment of goods and services in support of Georgia Tech's instructional, research, and public service programs. Financial & Business Services is comprised of Purchasing, PCard, Business Systems, Accounts Payable, Travel, Insurance & Claims, Logistics/Surplus, and Property Control.

Important Updates from Financial & Business Services

Fiscal Year Re-key Information

To see all FY17 Sponsored Open Encumbrances that were closed as of June 30th, please see the spreadsheet named FY17 Sponsored Orders Rekeyed by Campus. If these orders are still needed, please put in a new requisition. The Entering Prior Year Requisitions document will show you how to enter in the Sponsored requisitions and reference the prior PO number.

To see the Crosswalk for FY17 Non-Sponsored Open Encumbrances that were re-keyed into FY18, please see the spreadsheet FY17 Crosswalk Rekeyed Orders. Please make note of the new PO number when sending invoices in for payment. Another tab indicates those orders where we could keep the existing PO number when rekeying.

Per Diem Allowance for Meals for Non-Overnight Travel

The Board of Regents of the University System of Georgia has announced that effective July 1, 2018, per diem allowance for meals for non-overnight travel will no longer be allowed. The Georgia Tech Travel Policy will be revised to reflect this change.

The option to select the checkbox for ”One-Day Trip and Employee is working 4+ hours than regular work day” when creating an Expense Report, will not be available in the T&E System as of July 1, 2018. Beginning July 1 , 2018, any applicable non-overnight meal expenses for trips taken before July 1, 2018 will need to be submitted on a paper Travel Expense Statement.

New Student Payment Form and Guidelines – Effective May 1, 2018

In an effort to streamline the student payment process and be in compliance with IRS and FLSA regulations, the Student Payment Form has recently been revised. Guidelines for the submission process for student payments have also been provided.

Effective May 1, 2018, the new revised Student Payment form is to be used to request student payments for awards or activities that are unrelated to employment only...

Amazon Business Punchout Catalog is live in BuzzMart - March 19, 2018

When accessing Amazon Business through BuzzMart you will receive:

Business Prime – Unlimited Free 2-Day Shipping on ALL qualified orders once your order is approved (learn more)
Automatic tax exempt purchasing on items sold by Amazon.com LLC and participating 3rd party sellers
Business Pricing and quantity discounts on millions of items
Access to a specialized Business only Customer Service team at 888.281.3847

Mileage Reimbursement Rate Increase Effective January 1, 2018

The mileage reimbursement rate for the use of private vehicles on official Institute business, has been increased to $0.545 cents per mile, and is applicable to travel that occurred on or after January 1, 2018. Travel completed before that date will be calculated at the previous rate of $0.535 cents per mile.

Invoices and Expense Report Receipts in ImageNow/WebNow

Invoices and Expense Report receipts are being received and processed into the ImageNow application. However, we are still unable to send an auto-reply from the email accounts. Please do not re-submit because you didn't receive a confirmation email.