Procurement & Business Services

// Your Strategic Business Partner //

Procurement & Business Services manages and provides service support for the “Procure-to-Pay” process and related systems. These activities support the procurement and payment of goods and services in support of Georgia Tech's instructional, research, and public service programs. Procurement & Business Services is comprised of Purchasing, PCard, Business Systems, Accounts Payable, Travel, Insurance & Claims, Logistics/Surplus, and Property Control.

FRAUD ALERT –

Unknown persons have been attempting to use Georgia Tech’s credit references to open accounts with vendors. Some vendors have also received a mocked-up version of Georgia Tech’s PO which has a rendering similar to a real PO number issued by Georgia Tech.

Suppliers can validate official GT Purchase Orders by going to the Vendor PO Validation and entering the PO number received. If you have any questions contact purchasing.ask@business.gatech.edu

Important Updates from Procurement & Business Services

Fiscal Year Re-key Information

To see the Crosswalk for FY16 Non-Sponsored Open Encumbrances that were re-keyed into FY17, please see the spreadsheet FY16 Crosswalk Rekeyed Orders.

To see all FY16 Sponsored Open Encumbrances that were closed as of June 30th, please see the spreadsheet named FY16 Sponsored Orders Rekeyed by Campus. If these orders are still needed, please put in a new requisition. The Entering Prior Year Requisitions document will show you how to enter in the Sponsored requisitions and reference the prior PO number.

New Rush Payment Request Form – Effective May 1, 2017

The Rush Payment Request Policy 5.5.1.4 has recently been updated. Beginning May 1, 2017, the Rush Payment Request form is to be completed, and submitted with all payments requests that are considered to be a rush...

Important PCard Program Changes Concerning New State PCard Policy – Effective April 1, 2017

The PCard Program changes went into effect April 1, 2017 reflecting requirements in the New State PCard Policy...

Viewing T&E Receipts and Invoices - Browser Compatibility

Beginning with version 52 of Firefox, Java plugin is no longer supported. ImageNow/WebNow requires Java plugin in order to view documents...

BuzzMart Training Update

On March 1, 2017 Procurement rolled out a new BuzzMart Training Guide. The new online modules for BuzzMart Shopper and Requester provide step-by-step direction for entering requisitions in BuzzMart. The new Purchasing Policies and Procedures training provides an overview of purchasing rules...

Discontinue Faxing Travel & Expenses Receipts - Effective April 1, 2017

Procurement and Business Services has assessed the need for a replacement fax server, to support the submission of travel & expense receipts. Based off the responses received from campus, and due to technological advances, it has been determined that the replacement of a fax server is not needed at this time. The submission of travel & expense receipts via fax will be discontinued on April 1, 2017.

For additional information, please contact travel.ask@business.gatech.edu

Rental of Private Residence Not Allowed for Travel

The Institute has been notified by the State Accounting Office that the rental of a private residence is unallowable, and should not be considered as a lodging option by travelers. This would include properties available through online private rental services (Air B&B, VRBO, HomeAway, etc)...