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Accounts Payable

Accounts Payable is responsible for the prompt and accurate payment of the non-salary bills of the Institute which are within the regulatory framework established by federal, state, and Institute authorities.

Accounts Payable Process Crosswalk

Workday go-live was on July 1, 2019 and some of the processes for Accounts Payable have changed. All invoices are still to be delivered to apinvoices@gatech.edu with a valid Workday PO number. Please see the AP Crosswalk as a guide on pre Workday processes and how the same tasks can be accomplished in Workday. For additional questions or concerns, please contact ap.ask@business.gatech.edu.

Payment Transition Notice

Please be advised that effective July 1, 2019, Georgia Tech will be migrating to a new ERP system called Workday. Our existing financial systems will be taken offline on June 19, 2019 to accommodate the cutover for the transition to plan to Workday.

Per Diem Allowance for Meals for Non-Overnight Travel

The Board of Regents of the University System of Georgia has announced that effective July 1, 2018, per diem allowance for meals for non-overnight travel will no longer be allowed.  The Georgia Tech Travel Policy will be revised to reflect this change.

The option to select the checkbox for ”One-Day Trip and Employee is working 4+ hours than regular work day” when creating an Expense Report, will not be available in the T&E System as of July 1, 2018.  Beginning July 1 , 2018, any applicable non-overnight meal expenses for trips taken before July 1, 2018 will need to be submitted on a paper Travel Expense Statement.