Surplus Property

This procedure explains how Georgia Tech equipment is retired by the Property Control Department within Business Services.

Non-Inventoried Supplies and Materials

All supplies, materials and equipment, regardless of value purchased through the Institute is the property of the state, federal government, or private grantor agency. As such, it cannot be sold, surplused, or transferred from Georgia Tech without the prior written approval of the appropriate federal sponsoring agency and/or the Institute Surplus Property Officer. Property that is considered valueless may be disposed of by cannibalization, recycling, or waste disposal provided a Certificate of Authorization for Destruction is obtained by the Institute’s Surplus Property Officer prior to disposal.

Building maintenance, repair and operation items are not required to have a Certificate of Authorization for Destruction. They may be disposed of by cannibalization, recycling or waste disposal if, in the judgment of the installing mechanic and/or his superior, that the economic value is such that transporting and storage of the property is not practical.

Inventoried Equipment and Materials

Equipment, inventoried, with a value of $3,000 or more purchased through the Institute is the property of the state, federal government, or private grantor agency. As such, it cannot be sold, surplused, or transferred from Georgia Tech without the prior written approval of the appropriate federal sponsoring agency and/or the Institute Surplus Property Officer.

Procedures

The Asset Management Web System is used to report surplus items to the Capital Assets Accounting Department Procurement Services. A disposal is considered to be the removal of equipment from the custody and accountability of Georgia Tech. Therefore, if a college/department “disposes” of equipment by providing it for the use of another university or State Agency, this activity is considered to be a transfer, rather than disposal, of the equipment. Please refer to Section 7.2 for information regarding the transfer of equipment.