Supplier Information

This page is intended to provide prospective suppliers with the information they need to conduct business successfully at Georgia Tech. Reliable, competitive suppliers are extremely valuable to Georgia Tech and we encourage your participation in our purchasing process.

Payment Transition Notice

Please be advised that effective July 1, 2019, Georgia Tech will be migrating to a new ERP system called Workday. Our existing financial systems will be taken offline on June 19, 2019 to accommodate the cutover for the transition to plan to Workday.  

As a result, GA Tech will not make any payments to suppliers from June 19, 2019 to June 30, 2019. Any payments that are approved to pay in the system as of June 18, 2019 will be paid on June 18, 2019. This includes any approved payments that would have normally been paid between June 19, 2019 and June 30, 2019. Normal supplier payments will resume on July 1, 2019.

You may check the payment status of invoices by visiting https://reports.gatech.edu/POIInquiry/index1.jsp

Those paid after June 19th may be found here: https://lite.gatech.edu/lite_script/dashboards/purchase_order_inquiry.html

For further details, please visit our website at www.procurement.gatech.edu. For questions related to Accounts Payable, please contact AP.ASK

We apologize for any inconvenience this may cause.

Bidding Opportunities

Georgia Institute of Technology invites suppliers to view bidding opportunities. Suppliers should follow instructions for registering and participating in bidding opportunities.

Quick Links

Credit Letter (GT login required)

Invoice Submission Instructions

Purchase Order Terms and Conditions

Invoicing/Accounts Payable Information

Past Supplier PO Validation/Payment Inquiry

Workday Supplier PO Validation/Payment Inquiry

Tax Exemption and W-9 Form

Georgia Tax Exempt Form

Florida Tax Exempt Form

Ohio Tax Exempt Form

Tennessee Tax Exempt Form

Texas Tax Exempt Form

The W-9 Form is now located under Accounts Payable - Forms.

Supplier Registration

All New US trade suppliers, consultants, service providers, and honoraria recipients must register as a supplier using the Supplier Portal.  Registration through the Supplier Portal is by invitation only.  Please contact the Georgia Tech department you are working with to request an invitation.

If you are an existing vendor and you need to make changes to your existing information, please send a detailed email with the information to vendor.help@business.gatech.edu.

To register as a supplier for the Department of Administrative Services (DOAS) of the State of Georgia, please use this link. Contact information for the DOAS help desk can be found on that web page.

International Suppliers

W-8BEN-E - International Companies

W-8BEN-E - Individuals

Register for ACH Electronic Payments via BoA Paymode for Existing Suppliers

General Information

  • Tax ID: 58-6002023
  • Payment Terms: Trade Suppliers, Contractors, Suppliers- net 30 days, unless alternate terms specified on purchase order.  Non-trade suppliers are typically paid within 5 days of receipt of approved payment request in Accounts Payable.
  • Tax Exemption: As a State of Georgia agency, Georgia Tech is exempt from sales tax for goods received in Georgia.  Tax exemption forms are available on the Forms Bank.

Small Business Outreach

Is your company interested in doing business with Georgia Tech? Here's how you can get started!

Procurement Information for Trade Suppliers

Please see the Purchasing Guide for Suppliers to view important information regarding doing business with Georgia Tech and view our Supplier Diversity Program.

Suppliers doing business with Georgia Tech must adhere to all non-discrimination policies and must not discriminate against any campus customers.  Please read the GT Anti-harrassment Policy and the GT Non-discrimination and Affirmative Action Policy for further information.

Purchase Order Terms and Conditions

Federal Acquisition Regulations (FAR) and OMB Circulars

FAR Commercial Provisions in accordance with FAR Clause 52.244-6, Subcontracts for Commercial Items
FAR Non-Commercial Provisions
2(CFR) Code of Federal Regulations Part 215

Customer Service