Georgia Tech Policies and Procedures

Follow the link below to the Business and Finance Manual.  Purchasing
and Accounts Payable will be Chapter Five. 

Business and Finance Manual

Policies and Procedures - Travel

Policies and Procedures - Risk Management


Conflict of Interest Policies and Procedures

• 5.1  Overview
• 5.2  Purchase of Goods
• 5.2.1  Department Authorized to Purchase
• 5.2.1.1  Delegated Authority
• 5.2.1.2  Exempt Purchases
• 5.2.1.3  Procurement of Specific Items
• 5.2.1.4  Departmental Purchase Orders (DPOs)
• 5.2.1.5  Petty Cash
• 5.2.1.6  Taxes
• 5.2.1.7  Gasoline Credit Cards / Fuel Management
• 5.2.1.8  Procurement Card (PCard)
• 5.2.2  Purchases Requiring Approval
• 5.2.2.1  Purchase Requests
• 5.2.2.2  Instructions for Capital Equipment Purchase
• 5.2.2.3  Federal Sponsored Grants and Contracts
• 5.2.2.4  Purchase Order Changes
• 5.2.3  Central Receiving
• 5.2.4  Interdepartmental Sales and Services
• 5.3  Purchase of Services
• 5.3.1  Honorariums
• 5.3.2  Expense-Only Reimbursements
• 5.3.3  Consultants
• 5.3.4  Instructors or Lecturers(Non-Faculty)
• 5.3.5  Payments to Non-Resident Aliens(Non-Employees)
• 5.3.6  Subcontract Processing
• 5.4  Contracts
• 5.5  Accounts Payable Processing
• 5.5.1  Payment Processing
• 5.5.1.1  Types of Payments
• 5.5.1.2  Approval Authorization
• 5.5.1.3  Payment Turnaround Responsibility
• 5.5.1.4  Rush Payment Requests
• 5.5.1.5  Invoice Approval
• 5.5.1.6  Check Request Form
• 5.5.1.7  Prepayments
• 5.5.1.8  Federal Express Accounts
• 5.5.1.9  Processing Fellowship Payments
• 5.5.1.10  Processing Credit Memos and Refund Checks
• 5.5.1.11  Terms
• 5.5.2  Fiscal Year-End Encumbrances
• 5.5.3  Vendor Inquiries
• 5.5.4  Department Numbers/Delivery Codes