PCard

Georgia Tech’s Procurement Card (PCard) is a Visa purchasing card that may be used for authorized business purchases within the delegated authority limit. The Pcard is a tool for purchases of non-equipment, business related items under $2,500 (for vendors who are not currently setup in BuzzMart or for vendors with whom we expect to only make one purchase). Cardholders must follow State and Georgia Tech purchasing guidelines and strive to obtain the maximum ultimate value for each dollar of expenditure. Any vendor that accepts Visa will accept the PCard.

Important PCard Program Changes Concerning New State PCard Policy – Effective April 1, 2017

The PCard Program changes went into effect April 1, 2017 reflecting requirements in the New State PCard Policy...

Benefits of the PCard:

  • Simplify the purchasing and payment process
  • Expedite the ordering and delivery of goods and services
  • Eliminate the need for issuing requisitions and processing invoices
  • Provide significant cost savings in the procurement/payment process
  • Allow the department to have direct contact with suppliers
  • Provide electronic control and accountability

Authorization controls can be established for each PCard limiting the per transaction and monthly dollar amounts, as well as the types of merchants that may be used.  Additionally, the card allows the cardholder to charge work-related expenses directly to the appropriate Institute accounts. Each card is assigned a default project ID and account number to which transactions will be automatically charged.  Charges may be reallocated, if necessary, through the Institute’s wed based distribution system, Works Pcard Manager (WPM).  PCard transactions load to WPM daily and remain available for review and redistribution for 7 calendar days before being posted to the General Ledger.