Travel

New Employee Mileage Account Code

Effective July 1, 2007 the Board of Regents of the University System of Georgia will require
separate reporting for employee travel mileage.  Expense account 640500 has been
established for this purpose and will be activated for use on July 1. This account should
only be used for employee mileage reimbursement when using a personal vehicle.

The Travel Authorization Form and Travel Expense Statement have been revised
to facilitate proper account use for mileage expenditures.  Both forms have been posted to
the Procurement Services web site and should be used for all reimbursements submitted
beginning in the new fiscal year.  The Travel Expense Statement will automatically
pull the amount for mileage expenditures and distribute the expense to the correct
expense account code. The Accounts Payable Travel Team will manually correct any old
versions of the form that are submitted during this transition period.

For more information regarding use of this account, please contact travel.ask@business.gatech.edu