Special Events

Student Organizations

A Georgia Tech (GT) student organization sponsoring an event should complete the Special Events Questionnaire and return it to Insurance & Claims Management at least 14 days prior to the event date for review and determination of the need for insurance and/or use of a waiver of liability form.

GT Departments

A GT department sponsoring an event should complete the Special Events Questionnaire and return it to Insurance & Claims Management at least 14 days prior to the event date for review and determination of the need for insurance and/or use of a waiver of liability form.

Outside Organizations/Parties

An organization/party that is NOT an official GT sub-unit (this includes student organizations) that is sponsoring an event, must present the GT venue manager with a Certificate of Insurance that meets the following minimum requirements no later than seven (7) days prior to the event (certain venue license agreements or events may require additional coverage and/or higher limits):

$1,000,000 in general liability coverage for each occurrence with a $2,000,000 general aggregate limit; and the Certificate of Insurance must note that the Board of Regents, Georgia Institute of Technology, including its officers, agents and employees are additional insureds.

Please Note: Georgia Tech’s membership in the University Risk Management & Insurance Association (URMIA) enables prospective Georgia Tech Licensees to purchase event insurance directly through the URIMA Tenant-User Liability Insurance Policy (TULIP) program.

The URIMA TULIP program is accessible thru the website: https://tulip.ajgrms.com and does not require an “invitation code” to get a special events insurance quote or policy. An easy seven (7) minute tutorial to guide a Licensee through the TULIP process is available at: https://gallagher.viewscreencasts.com/dd56fb54a76846fba36475a36decfec9. Georgia Tech Licensees, however, are free to purchase the required insurance through an insurance company of their choice.

If you should have any questions, please e-mail the Georgia Tech Insurance & Claims Management office at gtinsurance@business.gatech.edu or call 404.894.3483.