Buy Services
A service is work performed with specific deliverables. Common service agreements are for repairs and maintenance of equipment, temporary employment services, and freelancers. An architect, attorney or physician would be considered professional services.
It is imperative that correct account codes are used to identify services/consultants. The account code list can be found on the Service Payments and Consultants List.
When contracting for consulting or service, it is critical that the vendor is categorized and processed correctly. The Vendor Profile Form will help determine if the vendor is an independent contractor or should be an employee, either through Tech Temp or an employment agency.
Requisitions up to $4,999.99
- Requisition completed as DPO
- Requisition remains “Open”
- Approver sends completed vendor profile form to vendor maintenance
- Non-resident alien service providers must complete a W-8BEN or W-8ECI and provide additional documentation
- Service/consultant requirement sheet is completed
- Approver sends completed service/consultant requirement sheet to Purchasing Department referencing requisition number
- Buyer reviews requirement sheet and vendor profile form to determine employee or independent contractor
- Service/consultant agreement
- Buyer completes the GT agreement form and obtains required signatures
- Buyer files original GT agreement form and returns copy to approver and vendor
- Approver approves requisition and dispatches DPO to vendor
Requisitions $5,000.00 and greater
- Requisition is completed as Purchasing Take Action
- Approver sends completed vendor profile form to vendor maintenance
- Non-resident alien service providers must complete a W-8BEN or W-8ECI and provide additional documentation
- Service/consultant requirement sheet is required
- Approver sends completed service/consultant requirement sheet to Purchasing Department referencing requisition number
- Buyer reviews requirement sheet
- Service/consultant agreement is required
- Buyer completes the GT agreement form and obtains required signatures
- Buyer files original agreement form and returns copy to approver and vendor
- Purchasing dispatches PO to vendor
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